Salary & Core Hours

Competitive (circa. £38000-£45000 per annum / pro rata) depending on experience

Full time 5-days per week (reduced 4-days/week can also be considered)

Duties and Responsibilities

• Manage facilities in the office.
• Maintain office efficiency by organizing standard and safety procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
• Oversee the day-to-day activities of the office keeping management informed of performance with routine and requested reporting.
• Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list.
• Recruitment and on-boarding, incl. updating policies
• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
• Make sure the bookkeeping is up-to-date.
• Assist accountants with VAT reviews at the end of the financial years.
• Keep a record of procurements and pay bills when due.
• Ensure that all purchases are in budget and approved by a senior member.
• Build long-lasting relationships with our suppliers, vendors, service providers.
• Keep the office up-to-date with policies and safety procedures.
• Further general and administrative support as needed.

Job Requirements and Qualifications

Team management

• Strong time-management and people skills, flexibility, and multitasking ability (Essential)
• Supportive team member who works collaboratively with peers to achieve team results (Essential)
• Ability to handle confidential information (Essential)

Experience and Education

• Tech-savvy with proficiency with Microsoft Office suite and willingness to learn new software and systems (Essential)
• A proven track record of handling a variety of administrative tasks (Essential)
• Excellent verbal and written communication in English (Essential)
• Ability to work independently when required (Essential)
• 2+ years of office management experience (Essential)
• Advanced computer skills and experience with online platforms including Xero Accounting software (Desired)
• Bachelor’s degree or equivalent (Desired)

Please send your CV and a 1-page cover letter using the link below.